Multi-factor authentication is a widely adopted security measure that enhances the protection of user accounts by implementing additional layers of authentication. This advanced security feature requires individuals to provide multiple forms of verification before gaining access to their data. Within the context of Microsoft 365, MFA has become a prevalent safeguard against unauthorised access and data breaches.
Microsoft 365 enables IT administrators to configure MFA’s according to their organisation’s unique security needs. By leveraging this functionality, organisations have the flexibility to tailor MFA settings based on specific requirements or compliance standards they need to adhere to.
Microsoft 365 prompts users for MFA on a range of occasions based on corporate settings, but in general, users are prompted when they:
Log in to their account from a new device
Using a new location to sign in to their device
Change a password
Switch from one Office 365 account to another
Access financial or legal information by performing a sensitive action.
However, the frequency of prompts can be customised by the IT administrator according to their organisation’s security requirements. This feature allows businesses to ensure a higher level of security by requiring users to re-authenticate for all sign-ins or after a specific time period has elapsed. By implementing this approach, organisation’s can enhance their overall protection against potential threats and unauthorised access attempts. The ability to customise prompt frequency is particularly beneficial in scenarios where sensitive data or valuable assets are at stake. For instance, financial institutions may opt for more frequent re-authentication measures due to the nature of their operations and the information they handle. On the other hand, certain organisations may have less strict requirements and choose longer intervals between prompts. Customising prompt frequency provides flexibility while maintaining a strong security posture without compromising user experience. It ensures that each organisation can adapt its authentication protocols based on its unique risk profile and compliance obligations.
We’d be happy to answer your questions or provide more information about implementing multi-factor authentication in your operation. Why not get in touch with a member of our team today.